Privacy Policy

Last updated: January 2025 · This policy explains how we collect, use, and protect your personal data.

Summary

We collect your data only to run the MWA awards process and keep you informed about relevant updates. We don't sell your data, we store it securely, and you can ask us to delete it at any time. Full details are below.

1. Who We Are

The Marketing World Awards is operated by InstinctWave Group, registered at 10 Mayfield Road, Kent, England.
InstinctWave Group is the data controller responsible for your personal information collected through this website and the awards entry process.
For any data-related enquiries, contact us at anaphtal@instinctwave.net.

2. What Data We Collect

Personal identification data: your name, job title, organisation name, email address, and phone number when submitted via our entry or contact forms.
Entry content: campaign descriptions, supporting evidence, and results data submitted as part of an MWA entry.
Usage data: pages visited, time spent on the site, browser type, and device information collected automatically via analytics tools.
Communication data: any correspondence you send us via email, WhatsApp, or contact forms.

3. How We Use Your Data

To process and administer your awards entry, including communicating shortlisting outcomes and ceremony invitations.
To contact you with information relevant to your entry or MWA participation.
To send newsletters or updates about MWA and the Marketing World Magazine, where you have opted in to receive these.
To improve our website and entry process based on usage analytics.
To publish winner information in the Marketing World Magazine and on digital platforms, where you have been informed and consented.

4. Legal Basis for Processing

Contract performance: processing your entry data is necessary to administer the awards process you have entered into.
Legitimate interests: we may process certain data to improve our services and communicate relevant information to participants.
Consent: where you have opted in to marketing communications, we process your data on the basis of your consent, which you may withdraw at any time.

5. Data Sharing

We do not sell your personal data to third parties.
We may share data with trusted service providers who assist in operating the awards (e.g. email platforms, event management tools) under strict data processing agreements.
Independent judges may receive anonymised or pseudonymised entry content for judging purposes.
We may be required to disclose data if required by law or regulatory authority.

6. Data Retention

Entry data is retained for a period of 3 years following the relevant awards ceremony, after which it is securely deleted.
Contact and communication data is retained for as long as necessary to manage our relationship with you.
You may request deletion of your personal data at any time by contacting anaphtal@instinctwave.net.

7. Your Rights

Right of access: you may request a copy of the personal data we hold about you.
Right to rectification: you may ask us to correct any inaccurate data we hold.
Right to erasure: you may request that we delete your personal data, subject to our legal obligations.
Right to restrict processing: you may ask us to limit how we use your data.
Right to object: you may object to processing based on legitimate interests or for direct marketing purposes.
Right to data portability: you may request your data in a structured, machine-readable format.
To exercise any of these rights, contact us at anaphtal@instinctwave.net. We will respond within 30 days.

8. Cookies

This website uses cookies to improve your browsing experience and collect anonymous usage analytics.
Essential cookies are required for the site to function and cannot be disabled.
Analytics cookies help us understand how visitors use the site. These can be declined via your browser settings.
We do not use advertising or tracking cookies.

9. Security

We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or disclosure.
Our website uses HTTPS encryption for all data transmitted between your browser and our servers.
Despite our best efforts, no internet transmission is entirely secure. Please contact us immediately if you believe your data has been compromised.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The date of the latest update is shown at the top of this page.
Continued use of this website following any update constitutes acceptance of the revised policy.
For significant changes, we will notify active participants by email where possible.

Questions about your data?

Contact our data team at anaphtal@instinctwave.net. We respond within 30 days.

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